SommWine's Terms and Conditions

Last Revision: Sept 11, 2023

The following Terms and Conditions govern and apply to your use of or reliance upon this website maintained by www.sommwine.com (the “Website” or “Websites”)

This Privacy Policy applies to visitors to the Websites, who view only publicly-available content (“Visitors”), and users who register with us (“Registered Users”) and wish to purchase a product or service through one of our Websites.

By visiting any of our Websites, Visitors are agreeing to the terms of this Privacy Policy and the accompanying Terms of Use.

By registering with us and purchasing a product or service through one of our Websites, each Registered User is agreeing to the terms of this Privacy Policy, and the accompanying Terms of Use.

By providing us information offline, you are also agreeing to the terms of this Privacy Policy.

Capitalized terms not defined in this Privacy Policy shall have the meaning set forth in our Terms of Use and the Terms and Conditions of Purchase.

Your access or use of the Website indicates that you have read, understand and agree to be bound by these Terms and Conditions and any other applicable laws, statutes, and/or regulations. We may change these Terms and Conditions at any time without notice, effective upon its posting to the Website. Your continued use of the Website will be considered your acceptance to the revised Terms and Conditions.

Table of Contents

Section 1: WSET Classroom

1. Definitions

WSET

The Wine and Spirits Education Trust or WSET is the recognized global leader providing education and qualifications in wine, spirits and sake for both professionals and enthusiasts.

 

Candidate

A Candidate is a person or student who is registered to take a WSET qualification and to be assessed as part of that qualification. Individuals may not take any WSET examination without prior registration through an Approved Program Provider (such as SommWine).

Approved Program Provider

Your APP or Approved Program Provider in this case is SommWine  (hereafter listed as simply SommWine). 


2. Materials for Courses

For each course, candidates will be provided with

· WSET workbook and textbook (for Level 1, this is all in one book), this could be an e-book or paper book
· an emailed copy of the Specification guide book or a pdf you can download from the website
· tasting sheet for wine glasses

 

Each candidate will need to bring to class

· pens or pencils and erasers

· a notebook (for Level 3 only) or computer for taking notes

· water

· snacks (as you wish for breaks)

· You MUST READ the Specification study guide we sent to you via email BEFORE you get to class

· and 6 iso tasting glasses (which may be purchased through SommWine)

For the examination, students will need to bring

· sharpened pencil(s)
· eraser
· your government issued photo id
· water
· have studied like mad to make me proud!

3. The Learning Environment

In order to gain certification through WSET, candidates attend classes and will be sitting at a desk listening to instructions over powerpoint presentations about course materials. Classroom materials are based on the Specification study guide provided by WSET.
 
There will be some exercises that require getting out of your seat and sticking answers to the wall for games provided to support the learning lessons.
 

Classes will include guided blind-tasting flights of wines where Candidates will learn and practice a Systematic Approach to Tasting. Candidates will be asked to share their impressions of the wine with the class.

Candidates must use a spittoon and MAY NOT drink the wines. Students must also bring water and are advised to bring snacks for classroom breaks. Some classes may also have some food provided to illustrate wine and food pairing examples.

Some classes further offer in-class quizzes where students circle the correct answer to prepare them for examinations. Students will also be required to read out their answers and have other students and the instructor mark responses verbally.

It is expected that students utilize their online classrooms for quiz practice. 

 

4. Examinations

Examinations are generally hosted in the same classroom as the examinations (unless otherwise noted in your registration confirmation email). SommWine will provide candidates with a Specification guide shortly after the confirmation email. The Specification guide will inform students of how many hours are required to pass each qualification and the information they are required to know for exams.

Examinations for Level 1 and 2 require that students fill in circles to mark the correct answer. The circles must be filled in with some precision as examinations are fed through a computer for marking.

It is in the Level 3 exam, where students must write complete sentences and paragraphs for some of the answers.

The first part of the Level 3 exam is the Theory part of the exam which takes 2 hours.  Students will have one hour to answer 50 multiple-choice questions by filling in circles corresponding to the correct answer (just as in Levels 1 and 2). Then Candidates will then have one hour to complete 4 open-ended questions each worth 25 marks.

The second part of the Level 3 exam is the Tasting part of the exam. Students will have 30 minutes to blind taste 2 wines and complete their assessments.

5. Examination Results

Your instructor(s) do(es) not see your examination papers as they are prepared by WSET London and mailed directly to the school. After your exam, they are sealed in an envelope and sent back to London for marking.

If you fail your examination, SommWine will offer the student(s) a resit within one year of the exam. There will be an examination fee and an instructor fee attached to this. Please contact joanne@sommwine.com for rescheduling options for your resit.

6. Diversity and Equality

SommWine follows the British Columbia Human Rights Code and will not discriminate based on race, colour, ancestry, place of origin, religion, family status, marital status, physical disability, mental disability, sex, age, sexual orientation, or political belief.

7. Person's with Learning Requirements

Persons with learning requirements are asked to to provide information upon registration to SommWine about any special needs or learning requirements and to provide supporting evidence so that Reasonable Adjustment(s) may be made. Please include as much detail as possible so that SommWine and WSET can provide the support you need to be successful Candidates in your courses.

Please note that you must be at least 19 years old to take part in the course as per British Columbia Liquor Laws.

8. Reasonable Adjustments and Persons with Learning Requirements and Special Needs

Every attempt will be made to accommodate persons with writing difficulty, colour blindness, people requiring a wheelchair and others. Please email Joanne at SommWine (joanne@sommwine.com) if you have questions regarding your learning requirement and she will get back to you within 3 business days with a response (unless she is on vacation in which you will receive an email stating when she will be back). Please state your learning disability and Joanne at SommWine will coordinate with WSET London to see which solutions we can offer.

Please see the above section on The Learning Environment to see what the classes and examinations entail. If you are requesting a re-sit for an examination only, you must submit the request in email to joanne@sommwine.com at least 6 weeks before the examination’s date.

9. Guide Dogs and Assistance Animals

Candidates requiring guide dogs will be accommodated as per the terms set out by the British Columbia Government’s Guide Dog and Service Dog Act. You will however be required to submit a current Guide Dog and Service Dog Certificate from the British Columbia Government or provide documentation from an accredited school such as Assistance Dogs International (ADI) or the International Guide Dogs Federation (IGDF).

If you have questions or concerns, please email Joanne (joanne@sommwine.com) and she will respond within 3 business days (unless she is on vacation in which case you will receive and email informing you of her return).

Otherwise, please request access for your animal at least 21 business days before the first day of class. For those requesting guide dogs or an assistance animal for a re-sit for an examination, the request must be received by email at joanne@sommwine.com at least 6 weeks before the examination date to be considered.

For those candidates requiring an assistance animal that is not certified through the above bodies, accommodations may still be made. Please email Joanne (joanne@sommwine.com) and she will respond within 3 business days (unless she is on vacation in which case you will be informed when she will return). The decision will be made after consultation between SommWine and WSET. Furthermore, as per the Food Premises Regulation under British Columbia law, non-certified animals are restricted in premises that sell, prepare or serve food and Joanne will inform you of the regulations surrounding the class you are interested in.

Candidates may be responsible for providing documentation that their animal is listed under the Canadian Registry of Therapy Animals and Service Animals. Please request access for your animal at least 21 business days before the first day of class. Please also state whether your animal is required for all classes or for only just the examination day. Requests for animals to be present on examination day must be received in email at least 6 weeks before the examination date to be considered.

Please note that SommWine reserves the right to deny any assistance animal (even after initial agreement) if your animal:

·   is aggressive or put others at risk
·   damages property
·   seeks attention or food
·   runs freely or urinates or defecates in inappropriate areas
·   disrupts business
·   barks, growls or makes other noises without reason
·   not free from offensive odours
·   not healthy
·   not well groomed

If your animal is denied entry based on any of the above reasons, there will be no refund to the candidate for the class and candidates may only finish the course and examination without the animal.

10. Special Considerations and the Case of Advent Circumstances at the Time of the Exam

Special considerations are different to reasonable adjustments as they apply to a disadvantage that occurs to the candidate either just before or during the assessment.

·   Reasons for special consideration could be:
·   Temporary illness
·   Injury
·   Adverse circumstances at the time of the assessment.

Please advise your instructor as soon as possible of your circumstances. (S)he will need to fill out a ‘Special Consideration Form’ within 7 days of the examination date so that you may retake the exam at a later date at no charge to the Candidate.

11. Transfer Students

Students who have completed a course in another jurisdiction and wanting to just sit in the exam or for those who are needing to re-sit an examination (due to a failing grade) are asked to send an email and request to sit the exam. Candidates will be charged a re-sit examination fee plus an administration fee.

Note that it is not possible to resit for an exam that you have already passed (to receive a higher grade, for example).

Grades received at a resit will supersede other examination grades. Please note that Candidates who resit are not entitled to receive a Distinction grade.

Please send your request to joanne@sommwine.com at least 21 business days before the examination date and include the following information:

1)he name of the Approved Program Provider you took the course with

2)the email and name of the Main Contact of the APP where you attended classes  

3) your candidate number                                

12. Complaints and Appeals Policy

There are a couple of ways to register a complaint or concern about SommWine, its instructors or the presentation of the course. Each complaint comes with a guarantee of confidentiality.

First route: At the end of each exam, students will have the opportunity to fill out a form that asks them to rate various aspects of the course delivery. You may either fill this out with your name and contact details on the form, in which case you will then be asked if you would like to be contacted about your concerns, or you may choose to remain anonymous.

Second route: If you require an immediate resolve, you may email Joanne at joanne@sommwine.com. Please include the details listed below under the Third route.

Third route: If you have completed the previous steps and you are still dissatisfied, you may wish to contact WSET directly to their Quality Assurance team at qa@wsetglobal.com with the information listed below. Please note: WSET Awards is only able to action complaints from students if they have already been addressed with SommWine.

Name, address and contact information
Full details of the complaint (with any supporting documents)
Details of any previous attempts made to resolve the problem

13. Conflict of Interest Policy

A conflict of interest includes situations where an employee or volunteer’s private affairs or financial interests are in conflict with their work duties and responsibilities or results in a public perception that a conflict exists. This includes if a SommWine staff member chooses to take a WSET course through their employer.

Employees of SommWine are responsible for declaring any potential or actual conflicts of interest. It is the responsibility of Joanne at SommWine to ensure that any staff members that choose to take a WSET qualification do not receive special treatment over other Candidates.

Note that no staff see examinations before the time and date of the examination, including the instructor. All examination papers are ordered through London and kept in a sealed envelope in a locked storage room until taken to the examination room.

If someone feels that a Conflict of Interest has occurred, there are 2 routes to address your concerns. Please note that all concerns are guaranteed confidentiality.

First route: Candidates may write their concerns on the survey handed to them after their examinations on the last day of class.

Second route: Write to joanne@sommwine.com at any time with the details listed below. The student will receive a response within 3 business days of receiving the complaint. However, WSET is responsible for the final decisions on any potential or actual conflicts of interest and this final resolve will take a bit longer. Please know that we take all concerns about Conflicts of Interest extremely seriously.

Name, address and contact information
Full details of the complaint (with any supporting documents)

14. Cancellations and Refunds for WSET courses

Unless a course fails to run (due to lack of students), courses are 100% non-refundable from the time of payment. See individual courses for the last date of enrolment.

Down-payments, deposits or full payments for WSET classes are seen as a commitment to participating and are 100% non-refundable nor transferable to another person or course.

If a course fails to run, students may choose to hold their place in the next course offering. Refunds may be refunded to students MINUS credit card fees and other fees (minus $125 for Level 3, minus $85 for Level 2, and minus $45 for Level 1). If a student would like a full refund, they must pay by e-transfer to joanne@sommwine.com to avoid credit card fees upon a refund.

15. Payment for WSET courses

Down-payments, deposits or full payments for WSET classes are seen as a commitment to participating and are 100% non-refundable nor transferable to another person or course.

Payment for WSET courses must be made by credit card or e-transfer to joanne@sommwine.com by the registration date listed on the website for each course or by 15 days before the start of the course. This is to ensure that textbooks and examinations will be here on time for your course study.

 

16. Lost Grades or Replacement of WSET Certificates

In the case that a Candidate requires information regarding previous examinations taken or their grades, a request can be made to joanne@sommwine.com. Please detail the information required and candidates may expect a response within 3 business days (unless Joanne is away on holiday in which case you will be sent an automatic reply informing you of her return). SommWine is only required to keep students/ enrolment/ registration information for 3 years.

In the case that SommWine is no longer awarding WSET certificates or if it is past 3 years since you were enrolled or if you were enrolled in another school, candidates may contact exams@wsetglobal.com for past examination results.

If you are requesting a new Certificate because you have lost it or your name has changed, or it was misspelt, candidates should request a ‘Replacement Certificate Request Form’ from Joanne at the email above. There is a Replacement Fee involved. If you still have the original, you will need to send it to the UK before receiving a new one. Allow 4 weeks for this.

Otherwise, certificates from WSET may not be copied or reproduced. We love our students to celebrate their successes but please ensure that any certificate appearing in social media or other images is low resolution, that the entire certificate does not appear (or is part obscured e.g. by the hand holding it) and that the candidate name cannot be read.

17. Malpractice and Maladministration Policy

Non-compliance with SommWine and WSET Policies and Procedures generally falls into one of two categories:
    – Maladministration, where non-compliance is accidental rather than intentional; and
    – Malpractice where non-compliance is intentional or the result of negligence. 


The following are examples of malpractice by candidates:
  – misuse of examination material
  – behaving in such a way as to undermine the integrity of the examination
  – disruptive behaviour in the examination room (including the use of offensive language)
  – bringing unauthorized material into the examination room, mobile phones or other electronic devices
  – obtaining, receiving, exchanging or passing on information which could be examination-related (or attempting to) by any means before the end of the examination
  – impersonation; pretending to be someone else, or arranging for another person to take one’s place in an examination
  – copying from another candidate
  – collusion; working collaboratively with other candidates

This is serious. In the event of student malpractice, a student may be given a written warning, an examination result could be declared null and void, they could be disqualified from a qualification, or the student could even be disqualified from participating in any courses or assessments leading to WSET qualification.

The following are examples of maladministration by school staff:
  – moving the time or date of a fixed examination (outside the ‘window’) without notifying WSET and obtaining permission
  – failure to maintain proper invigilation standards
  – failure to keep examination papers secure before the examination
  – obtaining unauthorized access to examination
  – assisting candidates in the production of coursework, beyond that permitted by the regulations
  – failure to keep learner computer files secure
  – assisting or prompting candidates with the production of answers
  – failure to adhere to WSET’s Policies and Procedures
  – Failure to adhere to WSET Awards’ candidate registration and certification procedures
  – Late student registrations
  – Fraudulent claim for certificates/fraudulent use of certificates/reproduction or forgery of certificates
  – Withholding of information from WSET Awards which is critical to maintaining the rigour of quality assurance
  – Failure to disclose a Conflict of Interest


It is the responsibility of SommWine to report any Malpractice or Maladministration reports to WSET Awards immediately. If a candidate has any concerns about the above, please contact joanne@sommwine.com detailing the occurrence. You will receive a notification that your email was received within 3 days.

If you are not satisfied with the response, please contact qa@wsetglobal.com and include the information below. Please note: WSET is only able to action complaints from students if they have already been addressed with SommWine Consulting.

Name, address and contact information
Full details of the complaint (with any supporting documents)
Details of any previous attempts made to resolve the problem.

 

 

Section 3: Virtual and Private Wine Tastings

19a. Payments

For all tasting events, a non-refundable deposit is required so we may secure the wines. The deposit is due on the day of the booking and will be invoiced to you via email on that day.

Full payment is due on the day of your event.

Payments: are by e-transfer, by cheque or by credit card. There is a 4% credit card fee added.

Late charges: A 5% penalty is applied on late payments. If payment has not been received within 2 weeks after the due date. A late penalty of 10% is applied. One month after payment is due, a 15% late payment is due and for every 2 weeks after that, an additional 5% is added. Don’t let that be you!

19b. Refunds

Private Tastings at Home:

A non-refundable deposit is required on the day of booking to secure the wines. The exact deposit amount will be invoiced to you after confirmation of the event details.

The full amount of the event is due on the day of the event and is non-refundable. For extraneous situations where the tasting cannot occur, it is possible to re-book the tasting within 6 months.  A re-booking fee of $200 will apply. (Proof of extraneous circumstance may be required). These bookings are non-transferable.

For Virtual Wine Tastings:

If the wine has already been packed and shipped from the store, there are no refunds. If the wine has not been shipped, you may be eligible for a 50% refund of the fees.

Unfortunately, sometimes unforeseen events occur! If the date needs to be changed after booking, you may re-book the event within 3 months of the previous booking. A re-booking fee of $200 will apply. (Proof of extraneous circumstance may be required). These bookings are non-transferable.

20. Vancouver Wine Deliveries (for virtual tastings only)

For Vancouver, wine is delivered via Courier. We share your name, email address and phone number with the courier so they can arrange delivery times with you. Delivery times vary by area and are available from 11am-5pm on weekdays. Weekend deliveries are limited and will need to be arranged separately. 

As this is alcohol, someone must be home to recieve the wine delivery. A valid government-issued photo id must be shown to the driver to confirm the recipient is of legal drinking age.

21. BC Wine Deliveries Outside of Vancouver

For all other areas within BC, wine is delivered to the nearest Canada Post Office for you to pick up where you will need to present a valid government-issued photo id showing that you are 19 years old or more.

22. Privacy and Data Protection for Virtual and Private Wine Tastings

For Virtual and Private Wine Tastings within British Columbia personal names, email addresses and phone numbers will be shared with the delivery drivers to facilitate the delivery of wines. The delivery service will contact you to arrange a time for drop off. For more information about deliveries in your area see #20 and #21 above.

23. Age Restriction

You must be at least the minimum legal drinking age in the province, state, and/or country you are accessing the Website in. Your access or use of this Website indicates your representation that you are at least the minimum legal drinking age where you are. We assume no responsibility or liability for any misrepresentation of your age.

24. Intellectual Property

All intellectual property on the Website (except for User Generated Content, as defined below) is owned by us or our licencors, which includes materials protected by copyright, trademark, or patent laws. All trademarks, service marks and trade names are owned, registered and/or licensed by us. All content on the Website (except for User Generated Content, as defined below), including but not limited to text, software, code, designs, graphics, photos, sounds, music, videos, applicatons, interactive feature and all other content is a collective work under Canadian and other copyright laws and is the proprietary property of the Company; All rights reserved.

25. Use of Company Materials

All intellectual property on the Website (except for User Generated Content, as defined below) is owned by us or our licencors, which includes materials protected by copyright, trademark, or patent laws. All trademarks, service marks and trade names are owned, registered and/or licensed by us. All content on the Website (except for User Generated Content, as defined below), including but not limited to text, software, code, designs, graphics, photos, sounds, music, videos, applicatons, interactive feature and all other content is a collective work under Canadian and other copyright laws and is the proprietary property of the Company; All rights reserved.

26. User Generated Content

“User Generated Content” is communications, materials, information, data, opinions, photos, profiles, messages, notes, website links, text information, music, videos, designs, graphics, sounds, and any other content that you and/or other Website users post or otherwise make available on or through the Website, except to the extent the content is owned by us.

27. Account and Account Use

If your use of the Website requires an account identifying you as a user of the Website (an “Account”):

  1. you are solely responsible for your Account and the maintenance, confidentiality and security of your Account and all passwords related to your Account, and any and all activities that occur under your Account, including all activities of any persons who gain access to your Account with or without your permission;
  2. you agree to immediately notify us of any unauthorized use of your Account, any service provided through your Account or any service provided through it, and you agree to provide assistance to us, as requested to stop or remedy any breach of security related to your Account, and
  3. you agree to provide true, current, accurate and complete customer information as requested by us from time to time and you agree to promptly notify us of any changes to this information as requested to keep such information held by us current, complete and accurate.

28. Payment

When you make a purchase on the Website, you agree to provide a valid instrument to make a payment. Pay attention to the details of the transaction, as your total price may include taxes, fees, and shipping costs, all of which you are responsible for.

When you provide a payment instrument to us, you confirm that you are permitted to use that payment instrument. When you make a payment, you authorize us (and our designated payment processor) to charge the full amount of the payment instrument you designate for the transaction. You also authorize us to collect and store that funding instrument, along with other related transaction information.

If you pay by credit card, we may obtain a preapproval from the issuer of the card for an amount as high as the full price. If you cancel a transacton before completion, this pre-approval may result in those funds not otherwise being immediately available to you.

We may cancel any transaction if we believe the transaction violates these Terms, or if we believe in doing so may prevent financial loss.

In order to prevent financial loss to you or to us, we may contact your funding instrument issuer, law enforcement, or affected third parties (including other users) and share details of any payments you are associated with, if we believe doing so may prevent financial loss or a violation of law.

29. Shipping and Delivery

You agree to ensure payment for any items you may purchase from us and you acknowledge and affirm that prices are subject to change. When purchasing a physical good, you agree to provide us with a valid email and shipping address, as well as valid billing information. we reserve the right to reject or cancel an order for any reason, including errors or omissions in the information you provide to us. If we do so after payment has been processed, we will issue a refund to you in the amount of the purchase price. We may also request additional information from you prior to confirming a sale and we reserve the right to place any additional restrictions on the sale of any of our products. For the sale of a physical products, we may preauthorize your credit card at the time you place the order or we may simply charge your card upon shipment. Delivery of ecourses is immediate. You agree to monitor your method of payment. Shipment costs and dates are subject to change from the costs and dates you are quoted due to unforeseen circumstances.

For any questions, concerns or disputes, you agree to contact us in a timely manner at the following: joanne@sommwine.com

30. Affiliate Marketing and Advertising

We, through the Website and its services, may engage in affiliate marketing whereby we receive a commission on or percentage of the sale of goods or services on or through the Website. We may also accept advertising and sponsorships from commercial businesses or receive other forms of advertising compensation.

31. Acceptable Use

You agree not to use the Website for any unlawful purpose, or any purpose prohibited under this clause. You agree not to use the Website in any way that could damage the Website the services or the general business of SommWine.

You further agree not to use and/or access the Website:

  1. To harass, abuse, or threaten others or otherwise violate any person’s legal rights;
  2. To violage any intellectual property rights of us or any third party;
  3. To upload or otherwise disseminate any computer viruses or other software that may damage the property of another;
  4. To perpetrate any fraud;
  5. To engage in or create any unlawful gamabling, sweepstakes, or pyramid scheme;
  6. To publish or distribute any obscene or defamatory material;
  7. To publish or distribute any material that incites violence, hate or discrimination towards any group;
  8. To unlawfully gather information about others.