SommWine's privacy policies, terms of use, data collection, materials, refunds and more

Table of Contents:

Instructions:

Scroll through sections 1-4 below. Click on a section to bring you directly to that policy. Click on the red arrow in the bottom right to bring you back here.

Last Revision: May 18, 2022

We at SommWine (“we,” “us,” or “our”) have created this privacy policy (this “Privacy Policy”) because we know that you care about how information you provide to us is used and shared. This Privacy Policy applies to our information collection and use practices in connection with: (i) our websites, including, www.sommwine.com without limitation,   (the “Websites” the “Website”); and (ii) the information you provide to us offline, including, without limitation, via phone, email, and mailchimp.

How we use your information is dependent on the service you purchase from us. See below.

Table of Contents for WSET Courses

Table of Contents for Virtual and Private Wine Tastings

Terms of Use of the Website, SommWine's Online Courses, Acceptance of Terms: Table of Contents

Section 4: Terms of Use of this Website | of SommWine's Online Wine Courses and Guides | Description of Users | Acceptance of Terms

Section 1: WSET Classroom

1. Definitions

WSET

The Wine and Spirits Education Trust or WSET is the recognized global leader providing education and qualifications in wine, spirits and sake for both professionals and enthusiasts.

 

Candidate

A Candidate is a person or student who is registered to take a WSET qualification and to be assessed as part of that qualification. Individuals may not take any WSET examination without prior registration through an Approved Program Provider (such as SommWine).

Approved Program Provider

Your APP or Approved Program Provider in this case is SommWine  (hereafter listed as simply SommWine). 


2. Materials for Courses

For each course, candidates will be provided with

· WSET workbook and textbook (for Level 1, this is all in one book), this could be an e-book or paper book
· an emailed copy of the Specification guide book or a pdf you can download from the website
· tasting sheet for wine glasses

 

Each candidate will need to bring to class

· pens or pencils and erasers

· a notebook (for Level 3 only) or computer for taking notes

· water

· snacks (as you wish for breaks)

· You MUST READ the Specification study guide we sent to you via email BEFORE you get to class

· and 6 iso tasting glasses (which may be purchased through SommWine)

For the examination, students will need to bring

· sharpened pencil(s)
· eraser
· your government issued photo id
· water
· have studied like mad to make me proud!

3. The Learning Environment

In order to gain certification through WSET, candidates attend classes and will be sitting at a desk listening to instructions over powerpoint presentations about course materials. Classroom materials are based on the Specification study guide provided by WSET.
 
There will be some exercises that require getting out of your seat and sticking answers to the wall for games provided to support the learning lessons.
 

Classes will include guided blind-tasting flights of wines where Candidates will learn and practice a Systematic Approach to Tasting. Candidates will be asked to share their impressions of the wine with the class.

Candidates must use a spittoon and MAY NOT drink the wines. Students must also bring water and are advised to bring snacks for classroom breaks. Some classes may also have some food provided to illustrate wine and food pairing examples.

Some classes further offer in-class quizzes where students circle the correct answer to prepare them for examinations. Students will also be required to read out their answers and have other students and the instructor mark responses verbally.

It is expected that students utilize their online classrooms for quiz practice. 

 

4. Examinations

Examinations are generally hosted in the same classroom as the examinations (unless otherwise noted in your registration confirmation email). SommWine will provide candidates with a Specification guide shortly after the confirmation email. The Specification guide will inform students of how many hours are required to pass each qualification and the information they are required to know for exams.

Examinations for Level 1 and 2 require that students fill in circles to mark the correct answer. The circles must be filled in with some precision as examinations are fed through a computer for marking.

It is in the Level 3 exam, where students must write complete sentences and paragraphs for some of the answers.

The first part of the Level 3 exam is the Theory part of the exam which takes 2 hours.  Students will have one hour to answer 50 multiple-choice questions by filling in circles corresponding to the correct answer (just as in Levels 1 and 2). Then Candidates will then have one hour to complete 4 open-ended questions each worth 25 marks.

The second part of the Level 3 exam is the Tasting part of the exam. Students will have 30 minutes to blind taste 2 wines and complete their assessments.

5. Examination Results

Your instructor(s) do(es) not see your examination papers as they are prepared by WSET London and mailed directly to the school. After your exam, they are sealed in an envelope and sent back to London for marking.

If you fail your examination, SommWine will offer the student(s) a resit within one year of the exam. There will be an examination fee and an instructor fee attached to this. Please contact joanne@sommwine.com for rescheduling options for your resit.

6. Diversity and Equality

SommWine follows the British Columbia Human Rights Code and will not discriminate based on race, colour, ancestry, place of origin, religion, family status, marital status, physical disability, mental disability, sex, age, sexual orientation, or political belief.

7. Person's with Learning Requirements

Persons with learning requirements are asked to fill in the box in the registration form that says ‘Special Needs and Person’s with Learning Requirements’ with as much detail as possible so that SommWine and WSET can provide the support you need to be successful Candidates in your courses. It is the responsibility of the Candidate to provide information upon registration to SommWine about any special needs or learning requirements and to provide supporting evidence so that Reasonable Adjustment(s) may be made.

Please note that you must be at least 19 years old to take part in the course as per British Columbia Liquor Laws

8. Reasonable Adjustments and Persons with Learning Requirements and Special Needs

Every attempt will be made to accommodate persons with writing difficulty, colour blindness, people requiring a wheelchair and others. Please email Joanne at SommWine (joanne@sommwine.com) if you have questions regarding your learning requirement and she will get back to you within 3 business days with a response (unless she is on vacation in which you will receive an email stating when she will be back). Alternatively, you can simply inform SommWine by filling in the box in the registrations form on ‘Special Needs and Person’s with Learning Requirements’. Joanne at SommWine will coordinate with WSET London to see which solutions we can offer.

Please see the above section on The Learning Environment to see what the classes and examinations entail. If you are requesting a re-sit for an examination only, you must submit the request in email to joanne@sommwine.com at least 6 weeks before the examination’s date.

9. Guide Dogs and Assistance Animals

Candidates requiring guide dogs will be accommodated as per the terms set out by the British Columbia Government’s Guide Dog and Service Dog Act. You will however be required to submit a current Guide Dog and Service Dog Certificate from the British Columbia Government or provide documentation from an accredited school such as Assistance Dogs International (ADI) or the International Guide Dogs Federation (IGDF).

If you have questions or concerns, please email Joanne (joanne@sommwine.com) and she will respond within 3 business days (unless she is on vacation in which case you will receive and email informing you of her return).

Otherwise, please fill in the box under ‘Special Needs and Learning Requirements’ on the registration form requesting access for your animal at least 21 business days before the first day of class. For those requesting guide dogs or an assistance animal for a re-sit for an examination, the request must be received by email at joanne@sommwine.com at least 6 weeks before the examination date to be considered.

For those candidates requiring an assistance animal that is not certified through the above bodies, accommodations may still be made. Please email Joanne (joanne@sommwine.com) and she will respond within 3 business days (unless she is on vacation in which case you will be informed when she will return). The decision will be made after consultation between SommWine and WSET. Furthermore, as per the Food Premises Regulation under British Columbia law, non-certified animals are restricted in premises that sell, prepare or serve food and Joanne will inform you of the regulations surrounding the class you are interested in.

Candidates may be responsible for providing documentation that their animal is listed under the Canadian Registry of Therapy Animals and Service Animals. Please fill in the box under ‘Special Needs and Learning Requirements’ on the registration form requesting access for your animal at least 21 business days before the first day of class. Please also state whether your animal is required for all classes or for only just the examination day. Requests for animals to be present on examination day must be received in email at least 6 weeks before the examination date to be considered.

Please note that SommWine reserves the right to deny any assistance animal (even after initial agreement) if your animal:

·   is aggressive or put others at risk
·   damages property
·   seeks attention or food
·   runs freely or urinates or defecates in inappropriate areas
·   disrupts business
·   barks, growls or makes other noises without reason
·   not free from offensive odours
·   not healthy
·   not well groomed

If your animal is denied entry based on any of the above reasons, there will be no refund to the candidate for the class and candidates may only finish the course and examination without the animal.

10. Special Considerations and the Case of Advent Circumstances at the Time of the Exam

Special considerations are different to reasonable adjustments as they apply to a disadvantage that occurs to the candidate either just before or during the assessment.

·   Reasons for special consideration could be:
·   Temporary illness
·   Injury
·   Adverse circumstances at the time of the assessment.

Please advise your instructor as soon as possible of your circumstances. (S)he will need to fill out a ‘Special Consideration Form’ within 7 days of the examination date so that you may retake the exam at a later date at no charge to the Candidate.

11. Transfer Students

Students who have completed a course in another jurisdiction and wanting to just sit in the exam or for those who are needing to re-sit an examination (due to a failing grade) are asked to send an email and request to sit the exam. Candidates will be charged a re-sit examination fee plus an administration fee.

Note that it is not possible to resit for an exam that you have already passed (to receive a higher grade, for example).

Grades received at a resit will supersede other examination grades. Please note that Candidates who resit are not entitled to receive a Distinction grade.

Please send your request to joanne@sommwine.com at least 21 business days before the examination date and include the following information:

1)he name of the Approved Program Provider you took the course with

2)the email and name of the Main Contact of the APP where you attended classes  

3) your candidate number                                

12. Complaints and Appeals Policy

There are a couple of ways to register a complaint or concern about SommWine, its instructors or the presentation of the course. Each complaint comes with a guarantee of confidentiality.

First route: At the end of each exam, students will have the opportunity to fill out a form that asks them to rate various aspects of the course delivery. You may either fill this out with your name and contact details on the form, in which case you will then be asked if you would like to be contacted about your concerns, or you may choose to remain anonymous.

Second route: If you require an immediate resolve, you may email Joanne at joanne@sommwine.com. Please include the details listed below under the Third route.

Third route: If you have completed the previous steps and you are still dissatisfied, you may wish to contact WSET directly to their Quality Assurance team at qa@wsetglobal.com with the information listed below. Please note: WSET Awards is only able to action complaints from students if they have already been addressed with SommWine.

Name, address and contact information
Full details of the complaint (with any supporting documents)
Details of any previous attempts made to resolve the problem

13. Conflict of Interest Policy

A conflict of interest includes situations where an employee or volunteer’s private affairs or financial interests are in conflict with their work duties and responsibilities or results in a public perception that a conflict exists. This includes if a SommWine staff member chooses to take a WSET course through their employer.

Employees of SommWine are responsible for declaring any potential or actual conflicts of interest. It is the responsibility of Joanne at SommWine to ensure that any staff members that choose to take a WSET qualification do not receive special treatment over other Candidates.

Note that no staff see examinations before the time and date of the examination, including the instructor. All examination papers are ordered through London and kept in a sealed envelope in a locked storage room until taken to the examination room.

If someone feels that a Conflict of Interest has occurred, there are 2 routes to address your concerns. Please note that all concerns are guaranteed confidentiality.

First route: Candidates may write their concerns on the survey handed to them after their examinations on the last day of class.

Second route: Write to joanne@sommwine.com at any time with the details listed below. The student will receive a response within 3 business days of receiving the complaint. However, WSET is responsible for the final decisions on any potential or actual conflicts of interest and this final resolve will take a bit longer. Please know that we take all concerns about Conflicts of Interest extremely seriously.

Name, address and contact information
Full details of the complaint (with any supporting documents)

14. Cancellations and Refunds for WSET courses

Unless a course fails to run (due to lack of students), courses are 100% non-refundable from the time of payment. See individual courses for the last date of enrolment.

Down-payments, deposits or full payments for WSET classes are seen as a commitment to participating and are 100% non-refundable nor transferable to another person or course.

If a course fails to run, students may choose to hold their place in the next course offering. Refunds may be refunded to students MINUS credit card fees and other fees (minus $125 for Level 3, minus $85 for Level 2, and minus $45 for Level 1). If a student would like a full refund, they must pay by e-transfer to joanne@sommwine.com to avoid credit card fees upon a refund.

15. Payment for WSET courses

Down-payments, deposits or full payments for WSET classes are seen as a commitment to participating and are 100% non-refundable nor transferable to another person or course.

Payment for WSET courses must be made by credit card or e-transfer to joanne@sommwine.com by the registration date listed on the website for each course or by 15 days before the start of the course. This is to ensure that textbooks and examinations will be here on time for your course study.

 

16. Lost Grades or Replacement of WSET Certificates

In the case that a Candidate requires information regarding previous examinations taken or their grades, a request can be made to joanne@sommwine.com. Please detail the information required and candidates may expect a response within 3 business days (unless Joanne is away on holiday in which case you will be sent an automatic reply informing you of her return). SommWine is only required to keep students/ enrolment/ registration information for 3 years.

In the case that SommWine is no longer awarding WSET certificates or if it is past 3 years since you were enrolled or if you were enrolled in another school, candidates may contact exams@wsetglobal.com for past examination results.

If you are requesting a new Certificate because you have lost it or your name has changed, or it was misspelt, candidates should request a ‘Replacement Certificate Request Form’ from Joanne at the email above. There is a Replacement Fee involved. If you still have the original, you will need to send it to the UK before receiving a new one. Allow 4 weeks for this.

Otherwise, certificates from WSET may not be copied or reproduced. We love our students to celebrate their successes but please ensure that any certificate appearing in social media or other images is low resolution, that the entire certificate does not appear (or is part obscured e.g. by the hand holding it) and that the candidate name cannot be read.

17. Malpractice and Maladministration Policy

Non-compliance with SommWine and WSET Policies and Procedures generally falls into one of two categories:
Maladministration, where non-compliance is accidental rather than intentional; and
Malpractice where non-compliance is intentional or the result of negligence. 


The following are examples of malpractice by candidates:
misuse of examination material
behaving in such a way as to undermine the integrity of the examination
disruptive behaviour in the examination room (including the use of offensive language)
bringing unauthorized material into the examination room, mobile phones or other electronic devices
obtaining, receiving, exchanging or passing on information which could be examination-related (or attempting to) by any means before the end of the examination
impersonation; pretending to be someone else, or arranging for another person to take one’s place in an examination
copying from another candidate
collusion; working collaboratively with other candidates

This is serious. In the event of student malpractice, a student may be given a written warning, an examination result could be declared null and void, they could be disqualified from a qualification, or the student could even be disqualified from participating in any courses or assessments leading to WSET qualification.

The following are examples of maladministration by school staff:
moving the time or date of a fixed examination (outside the ‘window’) without notifying WSET and obtaining permission
failure to maintain proper invigilation standards
failure to keep examination papers secure before the examination
obtaining unauthorized access to examination
assisting candidates in the production of coursework, beyond that permitted by the regulations
failure to keep learner computer files secure
assisting or prompting candidates with the production of answers
failure to adhere to WSET’s Policies and Procedures
Failure to adhere to WSET Awards’ candidate registration and certification procedures
Late student registrations
Fraudulent claim for certificates/fraudulent use of certificates/reproduction or forgery of certificates
Withholding of information from WSET Awards which is critical to maintaining the rigour of quality assurance
Failure to disclose a Conflict of Interest


It is the responsibility of SommWine to report any Malpractice or Maladministration reports to WSET Awards immediately. If a candidate has any concerns about the above, please contact joanne@sommwine.com detailing the occurrence. You will receive a notification that your email was received within 3 days.

If you are not satisfied with the response, please contact qa@wsetglobal.com and include the information below. Please note: WSET is only able to action complaints from students if they have already been addressed with SommWine Consulting.

Name, address and contact information
Full details of the complaint (with any supporting documents)
Details of any previous attempts made to resolve the problem

Section 2: Privacy and Data Collection for the WSET Classroom

18. Privacy and Data Protection of WSET courses

For WSET courses, personal data (names, date of birth and email addresses) will be shared between SommWine and WSET to facilitate ordering examinations and to file past exam grades. Any data that SommWine and WSET stores will be for the students’ benefit as students may contact WSET offices regarding information about past examination results.

We follow EU guidelines for General Data Protection Regulation (GDPR) for the collection of Data for WSET courses which means we will need:

·   your permission to collect and store your data
·   to provide extra security for storing your data
·   to report any data breaches to you at the time of the occurrence.

 

Section 3: Virtual and Private Wine Tastings

19. Refunds

Private Tastings at Home:

For those who have not booked through the website, a deposit is required to be paid 3 weeks before the event date so I can secure the wines. The deposit is a minimum of $1000 but may be more and is non-refundable. The exact deposit amount will be emailed to you after confirmation of the event details.

The full amount of the event is due 2 weeks before the event date and is non-refundable. For extraneous situations where the tasting cannot occur, it is possible to re-book the tasting within 3 months. Proof of extraneous circumstance may be required. A re-booking fee of $300 will apply.

For Virtual Wine Tastings:

If the wine has already been packed and shipped from the store, there are no refunds. If the wine has not been shipped, you will be refunded 50% of the fees. If the date needs to be changed after booking, you will have 3 months to re-book. A re-booking fee of $150 will apply.

20. Vancouver Wine Deliveries (for virtual tastings only)

For Vancouver, wine is delivered via Courier. We share your name, email address and phone number with the courier so they can arrange delivery times with you. Delivery times vary by area and are available from 11am-5pm on weekdays. Weekend deliveries are limited and will need to be arranged separately. 

As this is alcohol, someone must be home to recieve the wine delivery. A valid government-issued photo id must be shown to the driver to confirm the recipient is of legal drinking age.

21. BC Wine Deliveries Outside of Vancouver

For all other areas within BC, wine is delivered to the nearest Canada Post Office for you to pick up where you will need to present a valid government-issued photo id showing that you are 19 years old or more.

22. Privacy and Data Protection for Virtual and Private Wine Tastings

For Virtual and Private Wine Tastings within British Columbia personal names, email addresses and phone numbers will be shared with the delivery drivers to facilitate the delivery of wines. The delivery service will contact you to arrange a time for drop off. For more information about deliveries in your area see #20 and #21 above.

Section 4: Terms of Use of this Website | Description of Users | Acceptance of Terms

Please read these terms of use carefully before using this website.

The following Terms and Conditions govern and apply to your use of or reliance upon this website maintained by www.sommwine.com (the “Website” or “Websites”)

This Privacy Policy applies to visitors to the Websites, who view only publicly-available content (“Visitors”), and users who register with us (“Registered Users”) and wish to purchase a product or service through one of our Websites.

By visiting any of our Websites, Visitors are agreeing to the terms of this Privacy Policy and the accompanying Terms of Use.

By registering with us and purchasing a product or service through one of our Websites, each Registered User is agreeing to the terms of this Privacy Policy, the accompanying Terms of Use.

By providing us information offline, you are also agreeing to the terms of this Privacy Policy.

Capitalized terms not defined in this Privacy Policy shall have the meaning set forth in our Terms of Use and the Terms and Conditions of Purchase.

 

Your access or use of the Website indicates that you have read, understand and agree to be bound by these Terms and Conditions and any other applicable laws, statutes, and/or regulations. We may change these Terms and Conditions at any time without notice, effective upon its posting to the Website. Your continued use of the Website will be considered your acceptance to the revised Terms and Conditions.

23. Age Restriction

You must be at least the minimum legal drinking age in the province, state, and/or country you are accessing the Website in. Your access or use of this Website indicates your representation that you are at least the minimum legal drinking age where you are. We assume no responsibility or liability for any misrepresentation of your age.

24. Intellectual Property

All intellectual property on the Website (except for User Generated Content, as defined below) is owned by us or our licencors, which includes materials protected by copyright, trademark, or patent laws. All trademarks, service marks and trade names are owned, registered and/or licensed by us. All content on the Website (except for User Generated Content, as defined below), including but not limited to text, software, code, designs, graphics, photos, sounds, music, videos, applicatons, interactive feature and all other content is a collective work under Canadian and other copyright laws and is the proprietary property of the Company; All rights reserved.

25. Use of Company Materials

All intellectual property on the Website (except for User Generated Content, as defined below) is owned by us or our licencors, which includes materials protected by copyright, trademark, or patent laws. All trademarks, service marks and trade names are owned, registered and/or licensed by us. All content on the Website (except for User Generated Content, as defined below), including but not limited to text, software, code, designs, graphics, photos, sounds, music, videos, applicatons, interactive feature and all other content is a collective work under Canadian and other copyright laws and is the proprietary property of the Company; All rights reserved.

26. User Generated Content

“User Generated Content” is communications, materials, information, data, opinions, photos, profiles, messages, notes, website links, text information, music, videos, designs, graphics, sounds, and any other content that you and/or other Website users post or otherwise make available on or through the Website, except to the extent the content is owned by us.

27. Account and Account Use

If your use of the Website requires an account identifying you as a user of the Website (an “Account”):

  1. you are solely responsible for your Account and the maintenance, confidentiality and security of your Account and all passwords related to your Account, and any and all activities that occur under your Account, including all activities of any persons who gain access to your Account with or without your permission;
  2. you agree to immediately notify us of any unauthorized use of your Account, any service provided through your Account or any service provided through it, and you agree to provide assistance to us, as requested to stop or remedy any breach of security related to your Account, and
  3. you agree to provide true, current, accurate and complete customer information as requested by us from time to time and you agree to promptly notify us of any changes to this information as requested to keep such information held by us current, complete and accurate.

28. Payment

When you make a purchase on the Website, you agree to provide a valid instrument to make a payment. Pay attention to the details of the transaction, as your total price may include taxes, fees, and shipping costs, all of which you are responsible for.

When you provide a payment instrument to us, you confirm that you are permitted to use that payment instrument. When you make a payment, you authorize us (and our designated payment processor) to charge the full amount of the payment instrument you designate for the transaction. You also authorize us to collect and store that funding instrument, along with other related transaction information.

If you pay by credit card, we may obtain a preapproval from the issuer of the card for an amount as high as the full price. If you cancel a transacton before completion, this pre-approval may result in those funds not otherwise being immediately available to you.

We may cancel any transaction if we believe the transaction violates these Terms, or if we believe in doing so may prevent financial loss.

In order to prevent financial loss to you or to us, we may contact your funding instrument issuer, law enforcement, or affected third parties (including other users) and share details of any payments you are associated with, if we believe doing so may prevent financial loss or a violation of law.

29. Shipping and Delivery

You agree to ensure payment for any items you may purchase from us and you acknowledge and affirm that prices are subject to change. When purchasing a physical good, you agree to provide us with a valid email and shipping address, as well as valid billing information. we reserve the right to reject or cancel an order for any reason, including errors or omissions in the information you provide to us. If we do so after payment has been processed, we will issue a refund to you in the amount of the purchase price. We may also request additional information from you prior to confirming a sale and we reserve the right to place any additional restrictions on the sale of any of our products. For the sale of a physical products, we may preauthorize your credit card at the time you place the order or we may simply charge your card upon shipment. Delivery of ecourses is immediate. You agree to monitor your method of payment. Shipment costs and dates are subject to change from the costs and dates you are quoted due to unforeseen circumstances.

For any questions, concerns or disputes, you agree to contact us in a timely manner at the following: joanne@sommwine.com

30. Affiliate Marketing and Advertising

We, through the Website and its services, may engage in affiliate marketing whereby we receive a commission on or percentage of the sale of goods or services on or through the Website. We may also accept advertising and sponsorships from commercial businesses or receive other forms of advertising compensation.

31. Acceptable Use

You agree not to use the Website for any unlawful purpose, or any purpose prohibited under this clause. You agree not to use the Website in any way that could damage the Website the services or the general business of SommWine.

You further agree not to use and/or access the Website:

  1. To harass, abuse, or threaten others or otherwise violate any person’s legal rights;
  2. To violage any intellectual property rights of us or any third party;
  3. To upload or otherwise disseminate any computer viruses or other software that may damage the property of another;
  4. To perpetrate any fraud;
  5. To engage in or create any unlawful gamabling, sweepstakes, or pyramid scheme;
  6. To publish or distribute any obscene or defamatory material;
  7. To publish or distribute any material that incites violence, hate or discrimination towards any group;
  8. To unlawfully gather information about others.

The Information We Collect/ or Receive; the Purpose of Collection and Use

32. Contact Information

When you sign up to receive any of our newsletters, respond to a survey, register for a class, purchase any product or service, or sign up to become our affiliate partner, you may be required to provide us with certain information about yourself, such as your name, address, e-mail address, address, social media information, phone number, PayPaln address (only if you sign up to become our affiliate partner) and SSN#/Tax ID# (only if you sign up to become our affiliate partner) (the “Contact Information”). The Contact Information is used to provide the requested product or service or information and to contact you for purposes of direct marketing of our current and future products and services.

If you land on one of our pages through an affiliate partner link and provide us Contact Information (e.g., to request information, purchase a product or service), we may share your name and e-mail address to such affiliate partner to let him/her know that you were referred and in case(s)he has offered you any bonuses or rewards for following their referral link. We have no control over how affiliate partners may use your information after it has been received and we are not responsible for fulfilling any bonuses that such affiliate partners may have offered you; where applicable, please check such affiliate partners’ privacy policies and terms of use for more information on how they may use your personal information.

33. Order Information

When you place an Order, you must provide us with certain information about the products and services you are seeking to purchase. Such information is collectively called the “Order Information.” The Order Information is used to fulfill your Order.

34. Billing Information

When you wish to purchase a product or service, you will be required to provide certain information in addition to the Personal Information and Order Information noted above.  Such information may include a debit card number, credit card number, expiration date, billing address, activation codes, and similar information. Such information is collectively called the “Billing Information.” Billing Information is collected and processed by our third-party payment processor operating as our agent (see, Onward Transfers to Third Parties). We do not directly obtain or process any Billing Information.

35. Other Information

In addition to the information noted above, we may collect additional information (collectively, the “Other Information”).  Such Other Information may include:

a. From You.  Additional information about yourself that you voluntarily provide to us (e.g., via a survey), such as household income range, gender, product and service preferences, and other information that does not identify you personally.

b. From Your Activity.  Information that we automatically collect when you use the Websites, including, without limitation:

  • IP addresses, which may consist of a static or dynamic IP address and will sometimes point to a specific identifiable computer or device; browser type and language; referring and exit pages and URLs; date and time; amount of time spent on particular pages; what sections of the Websites you visit; and similar data; and
  • Information about your device, including the type of device; universally unique ID (“UUID”); advertising identifier (“IDFA”); MAC address; operating system and version (e.g., iOS, Android or Windows); carrier and country location; hardware and processor information (e.g., storage, chip speed, camera resolution, NFC enabled); network type (WiFi, 3G, 4G, LTE); and similar data.  

c. From Cookies.  Information that we collect using “cookie” technology.  Cookies are small packets of data that a website stores on your computer’s or mobile device’s hard drive so that your computer will “remember” information about your visit.  We may use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your computer until you delete them) to help us collect Other Information and to enhance your experience using the Websites.  If you do not want us to place a cookie on your hard drive, you may be able to turn that feature off on your computer or mobile device. Please consult your Internet browser’s documentation for information on how to do this and how to delete persistent cookies.  However, if you decide not to accept cookies from us, the Websites may not function properly. For more information about our use of cookies, please refer to our cookie policy below. For more on our cookie policies see here.

d. Third-Party Analytics.  We use third-party analytics services (such as Google Analytics) to evaluate your use of the Websites, compile reports on activity, collect demographic data, analyze performance metrics, and collect and evaluate other information relating to the Websites and mobile and Internet usage.  These third parties use cookies and other technologies to help analyze and provide us the data. By accessing and using the Websites, you consent to the processing of data about you by these analytics providers in the manner and for the purposes set out in this Privacy Policy. Please be advised that if you opt out of any service, you may not be able to use the full functionality of the Websites.

Below is a list of analytics providers that we use; however, such list may be subject to change based on how we wish to understand the user experience and we will endeavor to update it diligently. You may use the accompanying links to learn more about such providers and, if available, how to opt-out from their analytics collection.

For Google Analytics, please visit: https://www.google.com/analytics

For MonsterInsights, please visit: https://www.monsterinsights.com/privacy-policy/

 

36. Data Protection Plan

We take a number of steps to protect your data, but no security is guaranteed.

We take precautions to protect your information. When you submit sensitive information via the Site, your information is protected both online and offline. Wherever we collect sensitive information, that information is encrypted and transmitted to us by secure servers. We have included common indications of such secured features when appropriate. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

37. Refunds for online courses and for online deliveries (not including wine deliveries for our virtual wine tastings)

Refunds for SommWine’s Online Guide to WSET Level 1 has a 15-day money back guarantee. Just email joanne@sommwine.com within 15 days of purchase.

All other online wine courses developed by SommWine have a 30-day money back guarantee. This does not include WSET-certified courses. Email joanne@sommwine.com within 30 days of your purchase.

For all other online deliveries, please email joanne@sommwine.com for queries.

Only courses and services delivered in British Columbia, Canada are shown in Canadian dollars.

All other services including online wine courses, online guides and products requiring shipping are in US dollars.

Refunds are issued in the currency that the goods or services were paid. SommWine is not responsible for currency fluctuations which may occur between purchase and refund in other currencies. Furthermore, there may be a discrepancy between the website listed price and the price charged on your credit card, paypal, google pay or apple pay. This discrepancy is most often the difference between the listed price and currency, and the currency of where you live.

38. Intellectual Property

All intellectual property on the Website (except for User Generated Content as defined in this policy) is owned by us or our licencors, which includes materials protected by copyright, trademark, or patent laws. All trademarks, service marks and trade names are owned, registered and/or licensed by us. All content on the Website (except for User Generated Content as defined in this policy), including but not limited to text, software, code, designs, graphics, photos, sounds, music, videos, applications, interactive features and all other content is a collective work under Canadian and other copyright laws and is the proprietary property of the Company; All rights reserved.

39. Privacy Policy for ecourses

This Privacy Policy applies to visitors to the Websites, who view only publicly-available content (“Visitors”), and users who register with us (“Registered Users”) and wish to purchase a product or service through one of our Websites.

By visiting any of our Websites, Visitors are agreeing to the terms of this Privacy Policy and the accompanying Terms of Use.  

By registering with us and purchasing a product or service through one of our Websites, each Registered User is agreeing to the terms of this Privacy Policy, the accompanying Terms of Use.

By providing us information offline, you are also agreeing to the terms of this Privacy Policy.

Capitalized terms not defined in this Privacy Policy shall have the meaning set forth in our Terms of Use and the Terms and Conditions of Purchase.

 

40. California Users

California law requires us to let you know how we respond to web browser Do Not Track (DNT) signals. At this time, we do not have a DNT signal policy.  Until further privacy regulations and guidelines are published, we will adhere to this policy.

41. Access to Service, Reverse Engineering & Security

Use of manual or automated software, devices, or other processes to “crawl” or “spider” any web pages contained in the Site is strictly prohibited. You agree not to monitor or copy, or allow others to monitor or copy, our web pages or the content included herein. You also agree not to “frame” or otherwise simulate the appearance or function of this Site. Furthermore, you agree not to take any action that interferes with the proper working of or places an unreasonable load on our infrastructure, including but not limited to unsolicited communications, attempts to gain unauthorized access, or transmission or activation of computer viruses.

 

42. Links to third party sites

The Site may contain links to web sites controlled, owned, and operated by third parties (the “third-party sites”). SommWine cannot control and has no responsibility for the accuracy or availability of information provided on the third-party sites. You acknowledge that use of any third-party sites is governed by the terms of use for those websites, and not by this Agreement. Links to third-party sites do not constitute an endorsement or recommendation by SommWine of such sites or the content, products, advertising or other materials presented on such sites, but are only for your convenience and you access them at your own risk. Such third-party sites may have a privacy policy different from that of SommWine and the third-party site may provide less security than this Site. We are not responsible for the content of any third-party web sites, nor do we make any warranties or representations, express or implied, regarding the content (or the accuracy of such content) on any third-party web sites, and SommWine shall have no liability of any nature whatsoever for any failure of products or services offered or advertised at such sites or otherwise.

43. Indemnification

By accepting the Terms of Use, you agree to indemnify and otherwise hold harmless SommWine, its officers, employees, agents, subsidiaries, affiliates and other partners from any direct, indirect, incidental, special, consequential or exemplary damages resulting from your use of the SommWine Site.

The Visitors and Registered Users discharge SommWine, and their agents, officers, managers, staff, volunteers, and affiliates (collectively, the
“Released Parties”) from any and all liability, claims, and causes of action from injuries or illness (including death), damages or loss which the Visitors and Registered Users may have or which may accrue to you on account of your participation in all activities regarding the online wine course, including but not limited to any injury that occurs during a wine tasting recommendation from the course. This is a complete and irrevocable release and waiver of liability, claim or cause of action, or any claim arising out of the Released Parties’ negligence. I covenant not to bring any action or claim against the Released Parties for any alleged liabilities, claims, or causes of action released hereunder.

Visitors and Registered Users agree to indemnify and hold harmless the Released Parties and SommWine from any and all claims resulting from injuries or illness (including death), damages, or loss, including but not limited to attorneys’ fees, sustained by you out of or in connection with, or in any way associated with, SommWine’s wine course or wine tasting.

You further agree to indemnify and hold harmless the Released Parties from any and all claims resulting from injuries or illness (including death), damages, or loss, including, but not limited to attorneys’ fees, sustained by you arising out of, or connected with, or in any way associated with, the wine tasting or wine course.

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